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Privacy policy & application of the General Data Protection Regulation

Scope of the policy

This policy covers the processing of personal data for the Elida Foundation and Elida AB, Orgnr: 802423-9926 and 556941-4289, later referred to as Elida. Elida is responsible for all information provided in contact with us, which may be via website, telephone, email, or, where appropriate, at seminars, fairs or other means.

Scope of application

This policy covers personal data that occurs in environments that safeguard Elida’s interests in accordance with the Elida Foundation’s statutes. Personal data is information that can be used individually to identify a living natural person. It can be, for example, name, address, e-mail address or telephone number.

Information collected by Elida and its use

The purpose of processing personal data for Elida is to fulfill the obligations imposed on the organization in its statutes. These obligations also include regularly providing its stakeholders with information about its activities.

Elida acts as a data controller for the processing operations listed in the table Personal data processing operations further down on this page. As a data controller, Elida is responsible for ensuring that your personal data is processed in accordance with the GDPR.

Security measures

Elida protects your personal data through a combination of technical and organizational solutions. Access systems are required for access to all of Elida’s IT environments. Personal data that is provided to Elida without being requested (e.g. by answering the phone or through social media) is deleted as appropriate when the purpose for which it was provided is no longer relevant.

Sub-processors to Elida

Elida uses subcontractors for the production of some of our services. Elida undertakes to have personal data processing agreements with all sub-processors and that these sub-processors, in addition to complying with the Data Protection Regulation, also comply with Elida’s requirements for privacy, availability and security.

Changes to this privacy policy

Updates to this Privacy Policy will be posted on this page.

Purpose / category
Purpose of processing
Legal basis for processing
Storage horizon (years)

Newsletter recipients and social media followers

Purpose of processing
Maintain market relationships
Legal basis for processing
Consent
Storage horizon (years)
7

Donors

Purpose of processing
Accounting, contact with donors
Legal basis for processing
Accounting act
Storage horizon (years)
7

Passenger lists

Purpose of processing
Fulfill legal requirements for shipping activities
Legal basis for processing
Ship safety act (2003:364)
Storage horizon (years)
5

Confirmands

Purpose of processing
Fulfillment of confirmation commitment
Legal basis for processing
Ship safety act (2003:364)
Storage horizon (years)
5

Church community

Purpose of processing
Fulfillment of confirmation commitment
Legal basis for processing
Agreement and balancing of interests
Storage horizon (years)
5

Suppliers

Purpose of processing
Accounting
Legal basis for processing
Agreement and balancing of interests
Storage horizon (years)
7

Crew

Purpose of processing
Fulfill legal requirements for shipping activities
Legal basis for processing
Ship safety act (2003:364)
Storage horizon (years)
10

Elida’s own organization

Purpose of processing
Organizational control
Legal basis for processing
Consent
Storage horizon (years)
10

ICE contacts and guardians to other categories

Purpose of processing
Maintain security for stakeholders
Legal basis for processing
Balancing of interests and provided consent
Storage horizon (years)
Follows the respective category to which the data belongs